Every organization regardless of its size generates a lot of records that are kept available for a considerable amount of time. Electronic data mode of information storage is the current trend in data preservation Currently, there are various available ways of storing data. In deciding on the best mode of storing information that should be utilized, several factors should be taken into consideration. The factors include format of the data, amount of data, availability, content, and security.Some generated data may sometimes require extra security in their storage. While others may not be as sensitive and therefore can be stored in a storage facility that has normal security measures.
There exists a lot of data storage options including on site disc storage, virtual backups networked data storage and offsite data storage. Each of the available options has its merits and demerits. Saving the information on the desktop computer or in the server where it is primarily stored, is the simplest form of saving data. Storage of data in a PC or a server is cheap as compared to other methods. The security of the machine is the one that determines the security of such information. A relative level of security is provided, if the PC or the server is in a locked room which is restricted to the people who can access it. Such form of arrangement has a problem of that it has a single point of failure. This means that if the computer fails or the storage drive fails, all the data will be lost or become inaccessible. Business enterprises would be the hardest hit compared to home owners in case of data loss. The other saving strategy is the regular back up of data on to removable media where the storage is on site. In this strategy, data to be stored is copied to a removable disk or a tape and then stored safely in a drawer in a nearby location. The method ensures that information can easily be restored from the backup point and also overcomes the single point failure. However, the storage kit comes with the extra costs of purchasing the drive hardware or medium of storage. Security of the drawer or the location where the information is stored determines the security of the information.
One of the data saving options that offers more security is the offsite physical storage. For a long period, the method has been used in paper based documents and other types of records and can equally efficient in the storage of data media. The method of storage involves placing removable information carrying media in a secure offsite location.Interesting Research on Technology – Things You Probably Never Knew